Create Your Joyful Japan Monitor Tours Terms & Conditions

The following terms and conditions (“Terms and Conditions”) apply to the Create Your Joyful Japan Monitor Tours Campaign (the “Monitor Tours”) organized by Japan National Tourism Organization (Kuala Lumpur Office) (the “Organizer”) and managed by the official appointed agency, Clozette Malaysia Sdn. Bhd. (the “Secretariat”), conducted through the Organizer’s corporate website (https://www.japan.travel/en/my/), the Instagram page of the Organizer's corporate brand, Visit MY Japan (@visitmyjapan) and the Facebook page of the Organizer's corporate brand, Visit MY Japan (@visitmyjapan). By submitting an application to a Monitor Tour, Participants (as hereinafter defined) agrees and acknowledges that they have read, understood and accepted the Terms and Conditions. The Organizer reserves the right to make any amendments, additions, replacements and modifications to the Terms and Conditions from time to time without prior notice.

Overview

Create Your Joyful Japan Monitor Tours Campaign comprises three (3) Monitor Tours with the following travel schedule (the “Travel Period”) and requirements.

#1 Tohoku Monitor Tour

Travel schedule: August 2024

Looking for couple or family (2 to travel)

Application closes 30 June 2024 23:59 Malaysia Time

#2 Kyushu Monitor Tour

Travel schedule: September 2024

Looking for friends (2 to travel)

Application closes 14 July 2024 23:59 Malaysia Time

#3 Tokai+ Monitor Tour

Travel schedule: October 2024

Looking for friends or family (2 to travel)

Application closes 18 August 2024 23:59 Malaysia Time

Eligibility

The Monitor Tours are open to all Malaysian citizens of at least 18 years of age, who are living in Malaysia. (“Participants”)

**Japan National Tourism Organization (“JNTO”) Kuala Lumpur office & Clozette Malaysia Sdn. Bhd. staff and their direct family members are not eligible for the Monitor Tours. Staffs of travel agencies, influencers and professional bloggers are not eligible for the Monitor Tours as well. If any of the Participants found out to be related to any of the relevant parties stated above, he/she will be disqualified for the Monitor Tours immediately.

Travel Expenses

Parts of Monitor Tours travel expenses will be covered (up to a capped amount), including:

• All-in Return Economy Flight Tickets from KLIA/KLIA2 (including the domestic flight within Japan based on the coverage area of Participants; arrangements will be handled by the project secretariat, Clozette Malaysia Sdn. Bhd.)
• Overseas Travel Insurance (ordinary travel insurance coverage including the transportation period from Participants’ departure point to return point in Malaysia; arrangements will be handled by the project secretariat, Clozette Malaysia Sdn. Bhd.)
• Accommodation for 5 Nights (capped at 15,000 yen/night per pax)
• Public Transportation Fee (within Japan except for air flight, capped at 30,000 yen per pax)

All other expenses such as F&B, mobile roaming, activity and attraction admission fees, shopping, etc. shall be borne by the Participants.

Participants are not allowed to extend their stay in Japan beyond the Travel Period.

If the final approved itinerary must be altered due to Participants’ inability to participate in the Monitor Tour during the final approved itinerary Travel Period, the Participants may be asked to bear the expenses related to the alteration.

Participants Tasks

1. Participants should plan an itinerary tailored to their preferences by themselves. Throughout the process, feedback and potential adjustments from the Organizer should be expected to ensure an enjoyable experience.
2. Participants are responsible for making and managing all travel arrangements, with the exception of flight and travel insurance arrangements, which will be handled by the Secretariat.
3. Participants are required to take photos/videos of themselves while planning and enjoying the tour. These photos/videos should be shared on participants’ social media accounts as well as JNTO’s platforms, and the original files should be submitted to JNTO after the tour. JNTO reserves the right to feature, edit, and reassemble the submitted photos and video footage, including those that feature participants, for promotional, marketing, and other purposes as deemed necessary.
4. Participants are required to take a post-monitor tour survey to share feedback with the Organizer.

Application Method

For each Monitor Tour, Participants need to fill up and submit an online application form sharing information, such as:

• A simple 2 or 3-day itinerary for a Monitor Tour (example is available in the application form)
• Reason for Participants' interest in the selected Monitor Tour(s) and their main expectations for the tour(s)
• Information about Participants' travel companion (Participants are not allowed to change their travel companion if selected for the Monitor Tour)
• Participants' social media accounts and sample travel photos/videos if available

Participants may submit multiple applications for each Monitor Tour as long as they submit different versions of a simple 2 or 3-day itinerary for each Monitor Tour.

Participants Selection Process

Selection of successful Participants will be carried out by the Organizer. The details of selection and reason for final selection will not be disclosed. However, as the Organizer is looking for Participants who demonstrate good travel planning abilities, detailed and thoughtful answers to the following three questions in the application form will increase Participants’ chances of being selected.

1. Why you are passionate about travelling to Japan and your selected tour(s).

2. Share a simple 2 or 3-day itinerary for the Monitor Tour.

3. Please highlight the key points and most appealing parts of your itinerary.

Notification of Successful Participants

Shortlisted Participants will be contacted by the Organizer or the Secretariat via email (jnto-my@clozette.co) and mobile number (+60103748428) within 2 weeks after the Monitor Tours application closing date.

If shortlisted Participants do not respond within three (3) days from the date of notification, the Organizer reserves the right to reselect and notify alternative Participants without being liable or responsible to the shortlisted Participants in any manner whatsoever.

Shortlisted Participants are required to go through a verification process and also agree in writing to the Participants Tasks before they are appointed as successful Participants for the Monitor Tours.

Anti-Scam Notification

The Organizer is committed to ensuring a fair and secure contest experience for all Participants. We maintain a strict anti-scam policy and want to make it clear that we will never request or collect any sensitive financial information, including bank account details, credit card numbers, or any other personal financial data, from Participants. If you encounter any communication or requests from sources claiming to be affiliated with our Monitor Tours and asking for such information, please consider it a scam and report it to us via email (info_kul@jnto.go.jp) immediately. We will never initiate contact with you to request such information, and we strongly advise you to exercise caution and not share any sensitive financial data with anyone claiming to represent our contest. Your safety and privacy are of utmost importance to us.